Accessibility: Handouts

Individuals who are blind or have low vision may not be able to read standard sized print on your handouts. Be sure to bring appropriate numbers of your handouts in one or more of the following formats to ensure full participation in your session. Anyone presenting who does not have appropriately accessible handout formats available will be asked not to reference the materials in their presentation.

Large

  • Large print should be printed on single-sided 8.5" by 11" paper and stapled at the top left corner
  • Use letter orientation, unless a visual element requires landscape orientation, to achieve maximum visibility
  • Left justify all paragraphs and do not use columns
  • Keep a one-inch margin on all sides
  • Use 18-point font for all text, including body text, footers, page numbers, references, disclaimers, and labels on charts and graphs. Larger fonts may be used for headings. Individual users may request fonts larger than 18-point as an accommodation
  • Use a bold serif font (such as Times New Roman) for body text and a bold simple sans-serif font (such as Arial) for headings and other information that is set apart from body text. Do not use any compressed fonts. Make lines heavy/thick in charts and graphs
  • Use a minimum of 1.5 line spacing; use double spacing when possible
  • Do not use small caps, italics, or all caps for text. Use initial caps and lower case for titles and text
  • Use underlining for emphasis instead of italics
  • Delete decorative graphics that do not contribute to the meaning of the information being presented

Flash Drive

  • Meeting participants who are blind or have low vision may prefer to copy text files of your presentations and have their screen readers or other computer software convert the materials
  • Computer files in Rich Text or ASCII: “Rich Text Format” (RTF) is a standard formalized by Microsoft Corporation for specifying formatting of documents. RTF files are actually ASCII files with special commands to indicate formatting information, such as fonts and margins

Braille

  • The National Library Service Resource Directories list sources of Brailed materials. For more information, visit the Library of Congress’ Web site. Registered Pac Rim attendees needing Brailed materials must indicate the requirement on their conference registration form; presenters should check with Pac Rim organizers to determine if meeting attendees have indicated a need for Brailed materials