Accessibility: PowerPoint Presentations

PowerPoint presentations are commonly used among session presenters as an effective way to display ideas and data. Because PowerPoint is a visual media, presenters should be sure to make presentations accessible to all audience members. For more information on creating accessible PowerPoint presentations (including an accessible template), please refer to:

Creating Accessible Presentations - American Public Health Association Disability Forum Accessibility Committee

Text content

  • Title fonts should be 44 pt. or greater. Text fonts should be 36 pt. or greater
  • Don’t try to cram too many slides into your presentation. Allow your audience time to read slides.
  • Place no more than 6 lines of text on a slide (excluding columns).
  • Many people with disabilities use text-based screen reading software and computer devices.
  • Note that graphics often cannot be read with screen readers and other text-based devices.

Graphic content

  • Replace graphics with text whenever possible.
  • If graphics are used, include a detailed explanation of the meaning of that charts or graphic in a descriptive text-only slide included immediately after the graphic slide. Note that the meaning of the graphic is needed, not a description. For example:
    • No: “Chart with blue and red bars.”
    • Yes: “Data from this chart illustrates that people with disabilities report spending more time in the emergency room than people without disabilities.”

Avoid

  • Slide transitions
  • Busy slide backgrounds
  • Chart filler patterns
  • Over-crowding text
  • Color schemes providing low contrast
  • Charts without text descriptions
  • Videos that are not captioned