Accessibility: PowerPoint Presentations

PowerPoint presentations are commonly used among session presenters as an effective way to display ideas and data. Because PowerPoint is a visual media, presenters should be sure to make presentations accessible to all audience members. For more information on creating accessible PowerPoint presentations, including an accessible template, download this PowerPoint presentation. (84KB])

Text content

  • Title fonts should be 44 pt. or greater. Text fonts should be 36 pt. or greater
  • Don’t try to cram too many slides into your presentation. Allow your audience time to read slides.
  • Place no more than 6 lines of text on a slide (excluding columns).
  • Many people with disabilities use text-based screen reading software and computer devices.
  • Note that graphics often cannot be read with screen readers and other text-based devices.

Graphic content

  • Replace graphics with text whenever possible.
  • If graphics are used, include a detailed explanation of the meaning of that charts or graphic in a descriptive text-only slide included immediately after the graphic slide. Note that the meaning of the graphic is needed, not a description. For example:
    • No: “Chart with blue and red bars.”
    • Yes: “Data from this chart illustrates that people with disabilities report spending more time in the emergency room than people without disabilities.”

Avoid

  • Slide transitions
  • Busy slide backgrounds
  • Chart filler patterns
  • Over-crowding text
  • Color schemes providing low contrast
  • Charts without text descriptions
  • Videos that are not captioned